Biomedical Engineer-Remotly

Title: Biomedical Engineer

Duty Station: Remote with In-Country Travel as Needed.

Duration: [3 months Subject to Extension]. 

Contract Type: Consultancy- Full Time

Reporting to: Country Programs Manager

JOB SUMMARY

MedGlobal Syria Procures priority medical equipment items to strengthen service delivery in Syria. A specialized biomedical engineer is required to (i) prepare robust technical tender/PR documentation and BoQs, (ii) lead technical evaluation of bids, and (iii) support regulatory approvals with relevant government ministries and authorities to ensure compliant, timely importation, installation, and commissioning.

MAIN DUTIES AND RESPONSIBILITIES

The Biomedical Engineer has the following responsibilities and duties:

1. Develop complete, standards-aligned technical specifications, BoQs, and tender packs.
2. Conduct technical clarifications and technical evaluation of bids, with clear scoring and recommendations.
3. Facilitate regulatory approvals (e.g., MoH registration/letters, standards conformity, customs/exception requests), through to delivery, installation and final acceptance.

3) Scope of Work (Tasks & Deliverables)

Phase A – Inception & Needs Confirmation

Tasks:

·        Review needs, facility readiness, power/water/space constraints, and clinical workflows.

·        Validate equipment lists and quantities and propose alternatives where appropriate.

Deliverable:

·        Inception Note (method, plan, validated list, risk register).

Phase B – Technical Tender Package

Tasks:

·        Draft equipment specifications & BoQs (models “or equivalent”), referencing relevant standards, utilities, accessories, consumables, spare parts, software, UPS, tools, and user/service manuals (Arabic + English).

·        Define site-readiness requirements (power, HVAC, water treatment, shielding where relevant) training (users & biomedical), warranty (≥[X] years), preventive maintenance, and after-sales service SLAs.

·        Draft full technical sections (deliverables, acceptance criteria, inspection & testing, delivery lead times, installation plan, training plan, documentation).

Deliverable:

·        Final Technical Tender Pack (specs, BoQs, drawings/schematics if needed, site-readiness checklist, acceptance testing protocols).

Phase C – Market Engagement & Clarifications

Tasks:

·        Support; When applicable, pre-bid meeting/Q&A, issue technical addenda and clarifications.

·        Verify bidder registrations, manufacturer authorizations, and compliance certificates.

Deliverables:

·        Pre-Bid Technical Clarifications Log when Applicable (compiled Q&A issued to all bidders)

·        Bidder Compliance Verification Note (manufacturer authorization, certificates, eligibility summary)

Phase D – Technical Evaluation

Tasks:

·        Develop Technical Evaluation Matrix (pass/fail + weighted criteria).

·        Review & score bids: compliance to specs/standards, quality, warranty & service network, delivery schedule, training, references, lifecycle/maintenance costs, consumables & spares availability.

·        If needed, coordinate demos/samples/reference site checks.

Deliverable:

·        Technical Evaluation Report with ranked scores, non-conformities, and award recommendation (and a negotiated Best and Final Offer note, if required).

Phase E – Government Approvals & Compliance

Tasks:

·        Maps required approvals and lead technical inputs for:

o   Ministry of Health: import permits, device registration/equivalence, letters of no-objection.

o   Standards/Metrology Authority: conformity, calibration protocols.

o   Prepare approval dossiers (spec sheets, certificates, declarations, test reports) and respond to technical queries.

Deliverable:

·        Regulatory & Approvals Mapping Matrix (Authority, requirements, documents needed, status, risks, timeline).

·        Complete Approval Dossier(s) submitted to relevant authorities (Including Technical specifications & datasheets, Certificates of conformity (CE/FDA/ISO where applicable), Manufacturer declarations, Calibration & safety documentation)

·        Approval Status Tracker & Correspondence Log

·        Formal Approval Letters / No-Objection Certificates (where issued)

Phase F – Delivery, Installation, Commissioning & Handover

Tasks:

• Review pre-shipment documents; support pre-delivery inspection as applicable.
• Verify site-readiness; supervise delivery, installation, and training.
• Conduct final acceptance testing; document punch-list and corrective actions.

Deliverable:

·        Commissioning & Acceptance File (checklists, test results, training attendance, warranty start dates, maintenance plan).

Phase G – Close-Out

Tasks:

• Provide asset specification sheets for inventory, preventive maintenance schedule, and vendor performance brief.

Deliverable:

·        Equipment Asset Register Input Sheet (serial numbers, location, warranty, supplier, Preventive Maintenance Intervals).

·        Vendor Performance Evaluation Note (quality, timeliness, after-sales responsiveness).

·        Close-Out Report (lessons learned; recommendations).

QUALIFICATIONS AND SKILLS

The Biomedical Engineer should have the following skills, education, and experience:

• Bachelor’s/Master’s in Biomedical Engineering (or related).
• 5+ years’ experience specifying, procuring, installing, and commissioning medical equipment in hospital settings; UN/INGO/Ministry tendering experience preferred.
• Demonstrated track record drafting tender specs/BoQs, evaluation matrices, and acceptance testing protocols; experience with dialysis, sterilization, imaging, patient monitoring, anesthesia/OR, lab, and cold chain a plus.
• Proven experience with government approvals (MoH/device registration/import permits, standards conformity, customs).
• Strong documentation skills; Arabic and English proficiency.
• High ethical standards; zero-tolerance for conflicts of interest.

Working in a team spirit and collaborating with the team to provide services at the highest levels.

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals from diverse backgrounds.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

·        Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

·        Provide a positive and valued experience for those receiving services within and outside MedGlobal.

CHILD PROTECTION POLICY

MedGlobal maintains a zero-tolerance policy toward child abuse, exploitation, harassment, and discrimination.

The Programs Coordinator must actively contribute to a safe, respectful, and inclusive environment and comply fully with safeguarding and PSEA policies.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.