Facility Admin Officer- Soran

Job Title: Facility Admin Officer

Job location: Syria – Aleppo – Soran PHC

Report to: Programs Area Coordinator

Job Style: Full Time

JOB SUMMARY

The Facility Admin Officer is responsible for managing administrative, human resources, and financial functions to ensure the smooth operation of the healthcare facility. This role is critical for maintaining a well-organized and efficient environment, both for patients and staff.

The Facility Admin Officer Has the following responsibilities and duties:

1. Human Resources Support:

●       Assisting in preparing and archiving employment documents and employee files.

●       Work on preparing time sheets for employees and following up on their signature.

●       Follow up on candidates and schedule interviews.

●       Any other task requested by his management.

1. Financial support

●       Oversee financial operations, including budgeting and expense tracking.

●       Handle invoicing, billing, and financial reporting as necessary.

●       Monitor and manage procurement processes for medical supplies and equipment.

1. Administrative Tasks:

●       Maintain facility records, contracts, and documentation.

●       Schedule and coordinate maintenance, repairs, and inspections.

●       Manage office supplies and equipment inventory.

1. Compliance and Regulatory Support:

●       Ensure compliance with healthcare regulations, including HIPAA and OSHA.

●       Collaborate with compliance officers to implement and monitor standards.

●       Assist in preparing for healthcare audits and inspections.

1. Patient and Staff Safety:

●       Work closely with healthcare professionals to ensure a safe and secure environment.

●       Assist in emergency preparedness and response planning.

●       Maintain health and safety protocols and equipment.

1. Vendor Management:

●       Coordinate with vendors and service providers, such as medical equipment suppliers.

●       Review and approve vendor invoices, ensuring cost-effectiveness.

   Requirements and Skills:

              The Facility Admin Officer should have the following skills, education, and experience:

●       Medical background (nurse, medical doctor, dental doctor, pharmacist…….)

●       Previous experience in healthcare facility management or similar function.

●       Experience in the field of human resources.

●       Good understanding of accounting and financial principles.

●       Excellent organizational skills and ability to manage times effectively.

●       Strong communication skills and ability to work with multiple teams.

●       Proficiency in using software and financial management tools related to the healthcare field.

ABOUT UITYD

UITYD is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

Please explain the purpose and/or role in full detail.

CODE OF CONDUCT

UITYD Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity.

These beliefs and values are fundamental to UITYD employees, volunteers, interns, consultants, officers’

coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality

and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital

status, disability, age, or sexual orientation.

2. Provide a positive and valued experience for those receiving service within and outside UITYD.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to UITYD, which recognizes its responsibility to protect children from harm in all areas of its work.

UITYD is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

UITYD provides equal employment opportunities to all employees and applicants for employment and expressly

prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race,

ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. UITYD employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.