Warehouse Keeper - Homs

Job Title: Warehouse Keeper

Job Location: Homs City.

Reports to: Country Supply Chain Manager.

Job Style: Full-time

Job Summary

The Medical Warehouse Keeper will be responsible for overseeing the daily operations of the medical warehouse in Homs City. The primary focus of this role is to ensure safe, secure, and compliant storage of pharmaceuticals, medical supplies, and healthcare equipment. The incumbent will guarantee accurate inventory management and precise order fulfillment.

Key Responsibilities:

1.     Inventory Management & Control:

v Receive, inspect, and accurately record all incoming stock, including medicines, medical consumables, equipment, and other goods.

v Maintain up-to-date, highly accurate inventory records using physical registers and digital database systems.

v Implement strict FEFO and FIFO inventory rotation methods.

v Monitor expiration dates diligently and proactively flag items nearing expiry to management to minimize medical waste.

2.     Stock Organization & Cold Chain Maintenance:

v Arrange goods systematically in designated storage zones based on categories, generic names, and safety guidelines.

v Ensure specialized storage conditions are met, particularly monitoring and recording cold chain temperatures for vaccines and temperature-sensitive medicines.

v Maintain high standards of warehouse cleanliness, sanitation, and security to prevent contamination.

v Adhere to safety procedures regarding the handling of hazardous or controlled medical substances.

3.     Order Fulfillment & Dispatch:

v Accurately pick, pack, and prepare medical items for dispatch to supported health facilities, hospitals, or mobile clinics based on approved orders.

v Ensure proper packaging of medical supplies to prevent damage during transit, ensuring cold-chain integrity is maintained up to the dispatch point.

4.     Quality Control & Risk Management:

v Inspect all incoming shipments for damage, leakage, defects, batch number mismatches, or packaging compromises upon arrival.

v Perform final quality checks on all items prior to dispatch to ensure correctness and optimal condition.

v Report any anomalies or damage immediately to the Logistics Officer.

5.     Documentation & Reporting:

v Maintain and archive all essential warehouse documentation, including Delivery Notes, Goods Received Notes (GRNs), Stock Cards (bin cards), and Waybills.

v Ensure every stock movement is legally backed by authorized paperwork.

v Compile and submit regular (weekly/monthly) inventory reports to the line manager.

6.     Qualifications & Requirements:

v Education: Diploma or bachelor’s degree in pharmacy, Logistics, Business Administration, or a related field.

v Experience: Minimum 2 years of experience as a warehouse keeper, preferably within an NGO, hospital, or pharmaceutical environment.

v Technical Skills: Proficient in MS Office (especially Excel) and familiarity with inventory management software.

v Knowledge: Good understanding of medical terminology, cold chain principles, and Good Storage Practices.

v Languages: Native fluency in Arabic; good professional working proficiency in English (reading and writing).

v Competencies: Strong organizational skills, high attention to detail, and integrity.

7.     Preferred Attributes:

v Knowledge of humanitarian supply chain standards and local market conditions in Syria.

v Fluency in Arabic and intermediate level in English.

v Good skills in Microsoft Office applications like Outlook, Excel, and Word

v Demonstrated commitment to humanitarian principles and values.

ABOUT UITYD

UITYD is a local medical non-profit organization Co-funded by Med Global and multiple donors; it registered in Turkey in the year 2020, working on the front lines of crisis relief in Syria and Turkey to alleviate suffering and save lives, It provides health services and rebuilding healthcare to people in need and supports doctors and medical professionals by provides professional and educational pieces of training to physicians, and delivers medicine and medical supplies to hospitals and vulnerable families, including refugees and displaced persons, in disaster and underserved regions and offers assistance to people based on need, irrespective of race, religion, gender, or political affiliation, UITYD is composed of medical and public health volunteers of diverse backgrounds.

CODE OF CONDUCT

UITYD Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to UITYD employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

2.      Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

3.      Provide a positive and valued experience for those receiving service within and outside UITYD.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to UITYD, which recognizes its responsibility to protect children from harm in all areas of its work. UITYD is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE, AND HARASSMENT POLICY