Data Entry Operator - Lattakia

Job Title: Data Entry Operator

Job location: Syria / Lattakia

PHC : Qastal Maaf - Ras AlBaseet - Al-Aedeen- Rabiea, Kansaba, Qasatel Halab

Work Type: Full Time

Report to:  Facility Admin Officer

JOB SUMMARY

Entering patients’ and visitors’ data, preparing the health center’s database in an organized manner and keeping it securely, reviewing and updating the data continuously with the aim of ensuring its accuracy and entering it correctly and completely, creating databases in a way that ensures their integrity, and preparing the required reports.

MAIN DUTIES AND RESPONSIBILITIEs

The Data entry has the following responsibilities and duties:

1. Under the direct supervision of the program Manager and technical supervision of the M&E Officer, to ensure

that all data and information collection processes of beneficiaries are carried out correctly and completely, to

compile the data required, to carry out monitoring and evaluation processes, and to prepare and submit them to

the MEAL Officer in accordance with the time schedule.

2. To check all forms for the collection of necessary information in accordance with the expectations of the funding

organization, and to store them in accordance with the principles of data privacy.

3. To regularly add beneficiaries and account data by entering text-based and numerical information in source

documents into the required database within the time frame.

4. Regularly report to the M & E Officer.

5. To examine data for deficiencies or errors, correct mismatches, and check outputs.

6. Compile, enter and update information into relevant databases (Excel and KoBo toolbox).

7. To research missing documents and learn more about them.

8. Store hard copies of data in an organized manner to optimize retrieval.

9. To monitor the closure of case information/files, and keep the files in an organized and tidy manner.

10. To comply with data integrity and security policies, and provide feedback/updates for the entire team.

11. To install and configure computer hardware operating systems and applications when necessary.

12. To act in accordance with the privacy of the beneficiary, and to support the other team members to comply with

the same sensitivities, especially regarding child safety.

13. To participate in all training and orientation meetings that may sometimes be held during the weekends.

14. To fulfill the ad hoc tasks that may be delegated by the Program Manager and MEAL Officer and to work within

the general needs of the Project.

15. To ensure that the project runs in a healthy manner in cooperation with all personnel; to avoid any kind of

behavior and attitude in which the beneficiaries and personnel may be physically or psychologically damaged.

QUALIFICATIONS AND SKILLS

Should have the following skills, education, and experience:

1. University degree in Computer Science.

2. Minimum 2 years-experience of working in data and database management.

3. Excellent Proficiency in Microsoft Word, Excel, Kobo, Power BI.

4. Demonstrated knowledge and skills in data collection, storage, and analysis.

5. Excellent communication skills, both oral and written.

6. Good understanding of key principles of international NGOs including accountability, impartiality, neutrality,

independence, cooperation, and intercultural understanding

7. High flexibility, with ability to work under pressure and minimal supervision.

ABOUT UITYD

UITYD is a global humanitarian organization providing medical and health services to people in need. With administrative operations based in Gaziantep, UITYD oversees comprehensive humanitarian and operational programs that extend across all regions of Syria.

CODE OF CONDUCT The Code of Conduct reflects the profession's core set of beliefs and values of care, respect, trust, and integrity. The postholder must comply with UITYD’s Code of Conduct and all applicable policies, including safeguarding, prevention of sexual exploitation and abuse, child protection, anti-fraud and anti-corruption, conflict of interest, confidentiality, data protection, sanctions compliance, and whistleblowing.

CHILD PROTECTION POLICY Child abuse in all forms is unacceptable, and the organization recognizes its responsibility to protect children from harm in all areas of its work. The organization is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY The organization provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise). Any suspected violation must be reported through the appropriate UITYD channels.

Safeguarding & Code of Conduct All employees must adhere to protection policies, principles, and rules of conduct. Strict compliance with safety and ethical standards is required. Employment is subject to UITYD policies, applicable law, satisfactory references, and required screening and verification.