Finance Manager

--MedGlobal TR--

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Job Title: Finance Manager

Job location: Syria – Damascus

Work Type: Full Time

Report to: Country Representative

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

Please explain the purpose and/or role in full detail.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

JOB SUMMARY

This position will oversee the financial management of a specific sectoral portfolio of grant programs from the proposal stage to close-out. Support corporate and sectoral team colleagues in achieving their goals of funding integration and quality programming. Help carry out our organization’s mission, vision, and strategies.

The purpose of this post is to ensure MedGlobal Syria Programme adheres to all its grant management obligations internally and externally with donors. The position will also function as a key liaison and support point for the Programme in relation to financial grant management and budget monitoring

MAIN DUTIES AND RESPONSIBILITIES

Finance Manager has the following responsibilities and duties:

Main Tasks:

Ensure budget-holders are provided with the information and training they require in order understanding donor guidelines, compliance issues and Medglobal Syria grant management procedures, and that this forms part of the induction of new staff.
Ensure that monthly budget vs actual report produced with analysis in a timely manner and ensure Budget holders are actively providing feedback on the report.
Ensure full compliance with Medglobal Syria operating standards for grant management and working with implementing partners, including recommending remedial action and implementing action plans where standards are not currently met.
Ensure the grant management systems budget and phased budget regularly updated.
Ensure systems that are in place to monitor grants on monthly basis are working effectively and liaise closely with the field finance officers and budget holders to support the analysis of variance.
Ensure donor reports are prepared accurately and in line with donor reporting requirement in a timely manner.
Review and ensure that monthly sub-office report for completeness accuracy and input the system.
Review Partner files and make recommendations.
Identify training/workshops/coaching needs for staff in the above areas of work and where necessary coach or conduct the required training courses in consultation with the Budget and system support manager.

10. Attend or ensure appropriate coverage for relevant meetings.

11. Work collaboratively with program and finance team members to represent balanced perspective on sectoral funding allocations.

12. Perform other duties as assigned.

13. Keep informed of organizational announcements, activities and changes via regular reading of Medglobal Syria Intranet and other corporate communication tools.

Budgeting/Management/Commitments/Reporting:

· Lead the preparation of proposal budgets and amendment requests in collaboration with field partners and with input from program officers.

· Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grant proposals and private funding.

· Assist in the development of the annual program team operating budget and monitor actual performance developing income projections.

· Review and/or generate financial reports for compliance with and donor requirements analyze spending trends and provide feedback and analysis to sector team leaders and field colleagues on areas with significant over or under spending.

· Prepare close-out documentation at end of funding cycles in compliance with government regulations.

Audit/Compliance/Capacity Building:

· Address government and Medglobal Syria audits in partnership with national/program offices, providing required information to auditors and participating in the defense of disallowed costs.

· Facilitate training sessions on topics such as grants management, general accounting, internal controls and administrative systems, as well as sectoral specific topics to field staff as needed and assisting field offices with interpreting regulations to ensure compliance.

Policy/Procedure Development:

· Assist in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles (GAAP), Medglobal Syria finance policies, and government and other donor regulations.

· Provide expert consultation regarding the implementation of cost allocation methodology (CAM) at a project/grant level.

Technical or Sector Expertise (provide expertise in one of the following areas):

· Utilize knowledge of and expertise working in or with a particular technical sector and utilize this knowledge to manage a portfolio of grant programs from multiple donors.

· Prepare financial plans, proposal budgets, amendments, and extensions for the life of an award up to and including close-out.

· Ensure headquarters and regional support costs are appropriately represented within each budget submission.

Requirements

· Bachelor's degree in accounting, finance, international business, or equivalent work experience (Five years).

· Master's degree preferred.

· In addition to education or education equivalent, it requires a minimum of two years’ work experience in finance and/or grant management experience.

· Previous work experience with an international relief/development organization recommended.

· Fluent in English.

· Proficient in MS Office applications (Word, Excel, Outlook) and strong keyboarding skills and internet usage skills; database familiarity a plus

· Prefer previous experience with Quick Box.

QUALIFICATIONS AND SKILLS