Finance Officer- Damascus

Job Title: Finance Officer (Financial Archiving & Banking Support)  

Job location: Syria – Damascus

 Report to: Country Finance Manager – Syria

Work Schedule: Full Time

JOB SUMMARY

To ensure complete, accurate and secure archiving of financial documentation; support day-to-day communication and follow-up with Syrian banks; and carry out finance support assignments delegated by the Country Finance Manager, in line with MedGlobal procedures and segregation of duties.

MAIN DUTIES AND RESPONSIBILITIES

•  Organize and maintain the physical and electronic financial archive by project, period and transaction, including payment vouchers, invoices, receipts, bank documents, reconciliations and supporting procurement records.

•  Scan, index, upload and cross-reference approved financial documents in the organization’s designated systems and shared folders; ensure files are legible, complete, searchable and accessible to authorized staff.

•  Maintain an archiving and outstanding-document tracker; coordinate with Finance, Programs, HR and Supply Chain to follow up missing or incomplete documentation and escalate unresolved items to the Finance Manager.

•  Serve as the day-to-day administrative contact for Syrian banks under the Finance Manager’s direction; follow up account inquiries, incoming and outgoing transfers, statements, bank confirmations, transfer status and required bank paperwork.

•  Prepare and organize bank transaction packages and correspondence for authorized review and signature, track submissions and responses, and promptly report transfer delays, rejected transactions or discrepancies.

•  Support collection, filing and timely provision of bank statements and transaction evidence to the Finance team for bank reconciliation, monthly closing, donor reporting and audit requests.

•  Maintain confidentiality, secure custody and proper retention of original financial records; support authorized audits, compliance reviews and handover of requested documentation.

•  Perform other finance-related duties and assignments as requested by the Country Finance Manager in Damascus, within the approved scope of authority and applicable policies.

·        The position supports documentation and banking follow-up but does not independently approve expenditures, authorize or release transfers, sign on bank accounts, amend accounting records, or approve exceptions. All such actions remain subject to delegated authority, prior approvals, and segregation-of-duties requirements.

QUALIFICATIONS AND SKILLS

•  Education in accounting, finance, business administration or a related discipline; relevant financial-administration experience is an advantage.

•  Strong document management, accuracy, confidentiality, follow-up and communication skills; good working knowledge of Microsoft Office and digital filing tools.

•  Arabic fluency required; working English proficiency is an advantage. Ability to liaise professionally with banks and internal departments.

ABOUT MEDGLOBAL

MEDGLOBAL is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MEDGLOBAL Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MEDGLOBAL employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

1.      Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

2.      Provide a positive and valued experience for those receiving service within and outside MEDGLOBAL.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MEDGLOBAL, which recognizes its responsibility to protect children from harm in all areas of its work. MEDGLOBAL is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MEDGLOBAL provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MEDGLOBAL employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

Safeguarding & Code of Conduct

All MEDGLOBAL employees must adhere to PSEA's protection policies

Principles and rules of conduct. Strict compliance with safety and ethical standards is required.