Homs Conference Volunteers

Volunteer Opportunity – Healthcare Students

Be Part of Organizing the “New Syria” Conference

Volunteer Title: Homs Conference Volunteer (Executive Support)

Volunteer location: Syria – Homs

Reports to: Area Coordinator

Volunteer Type: Part Time

ABOUT MEDGLOBAL

MEDGLOBAL is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced people, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

VOLUNTEERING SUMMARY

In collaboration with MedGlobal Syria

 Main Conference Dates: 11–12 April

 With additional side activities before and after the main conference days

Are you studying or recently graduates from the following fields:

 Medicine- Dentistry- Pharmacy- Health Sciences- Allied Health Professions

The Conference Volunteer will provide executive and operational support to the organizing team of the “New Syria” Conference. This is a non-managerial, exvolunteersocused volunteer role designed to assist with logistics, communication, participant coordination, and data management before, during, and after the conference and its related activities.

The volunteer will work closely with the organizing committee to ensure smooth implementation of conference operations and side medical and educational activities.

Why Join?

• Network with diaspora physicians and healthcare professionals

• Expand your professional connections

• Contribute to organizing medical campaigns and educational sessions

• Gain practical experience in conference and event management

• Develop communication, teamwork, and organizational skills

MAIN DUTIES AND RESPONSIBILITIEs

A. Logistics & Event Operations

• Assist in pre-conference logistical preparations

• Support venue setup, training room preparation, and material distribution

• Manage registration and reception desks

• Organize and update attendance lists

• Provide on-site operational support during conference days

B. Communication & Participant Coordination

• Assist in preparing and sending invitations to participants and speakers

• Follow up on attendance confirmations

• Support communication via phone and email as needed

• Maintain and update participant tracking sheets

C. Academic & Field Activities Support

• Assist with parallel training sessions

• Support coordination of side medical campaigns

• Contribute to pre- and post-conference activities

D. Data Management & Reporting

• Conduct data collection as assigned

• Perform accurate data entry

• Maintain databases using Microsoft Excel

• Support preparation of basic reports and summaries

QUALIFICATIONS AND SKILLS

• Undergraduate students or recent graduates in (Medicine-Dentistry-Pharmacy- Health Sciences- Allied Health Professions)

• Strong verbal and written communication skills

• Ability to work effectively within a team

• High level of responsibility and punctuality

• Ability to work under pressure in a fast-paced environment

• Basic to intermediate proficiency in Microsoft Excel and PowerPoint

• Good command of English (preferred)

• Personal laptop available for use during the engagement (preferred)

• Prior experience in event organization or volunteering (preferred)

Safeguarding & Code of Conduct

The Volunteer must adhere to MedGlobal’s safeguarding policies, PSEA principles, and code of conduct. Strict compliance with safety and ethical standards is required

CODE OF CONDUCT

MEDGLOBAL Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MEDGLOBAL employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

1.      Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

2.      Provide a positive and valued experience for those receiving service within and outside MEDGLOBAL.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MEDGLOBAL, which recognizes its responsibility to protect children from harm in all areas of its work. MEDGLOBAL is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MEDGLOBAL provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MEDGLOBAL employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.