Grants and Compliance Senior Officer

Job Title: Grants and Compliance Senior Officer

Job location: Syria – Damascus

Reports to: Country Representative

Work Type: Full Time

ABOUT MEDGLOBAL

MEDGLOBAL is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MEDGLOBAL Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MEDGLOBAL employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

1.      Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

2.      Provide a positive and valued experience for those receiving service within and outside MEDGLOBAL.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MEDGLOBAL, which recognizes its responsibility to protect children from harm in all areas of its work. MEDGLOBAL is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MEDGLOBAL provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MEDGLOBAL employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

JOB SUMMARY

The Grants and Compliance Senior Officer is responsible for ensuring full compliance with donor regulations, organizational policies, and applicable legal frameworks. The role supports the full grants management cycle, from proposal development to project close-out, ensuring high-quality donor reporting, compliance oversight, and effective coordination across departments.

MAIN DUTIES AND RESPONSIBILITIEs

Grants Management

The post holder will lead and support proposal development, including budgets, and required annexes, in close coordination with program and finance teams. The role includes tracking the full grants lifecycle, monitoring amendments, cost extensions, and no-cost extensions, and ensuring timely submission of all donor reports in line with contractual requirements.

Compliance and Risk Management

The officer will ensure compliance with donor regulations, particularly those of OCHA, UNICEF and other donors—as well as internal policies and procedures. The role serves as a focal point for compliance reviews, audits, spot checks, and donor verification processes, and supports the development and monitoring of compliance action plans and risk mitigation measures.

Coordination and Internal Controls

The position requires close coordination with Finance, HR, Procurement, MEAL, and Program teams to ensure alignment with donor and organizational requirements. The officer will review contracts, MoUs, and sub-agreements to ensure compliance with donor conditions and support the strengthening of internal control systems and documentation.                                                                                                                                                         

Donor Engagement and Communication

The Grants and Compliance Senior Officer will act as a key liaison with donors on grants-related and compliance matters. The role supports amendment requests, budget revisions, and cost extensions, and ensures timely, professional communication with donors and internal stakeholders.

QUALIFICATIONS AND SKILLS

·       The ideal candidate will demonstrate strong knowledge of donor compliance requirements, particularly UNICEF and UN agencies regulations.

·        The role requires the ability to manage the full grants cycle, produce high-quality financial reports, and coordinate effectively with multi-disciplinary teams.

·        Advanced proficiency in Microsoft Excel and English is essential, including the ability to work with complex spreadsheets, budgets, tracking tools, pivot tables, formulas, and data analysis to support grants management, compliance tracking, and donor reporting·  

·        Strong written and verbal communication skills, excellent organizational abilities, attention to detail, and the capacity to work under pressure and meet deadlines are essential.

·        A high level of integrity, accountability, and confidentiality is always required·   

Safeguarding & Code of Conduct

The Programs Manager must adhere to MedGlobal’s safeguarding policies, PSEA principles, and code of conduct. Strict compliance with safety and ethical standards is required